Library

LIBRARY HOURS

Students are not allowed to use library during chapel time and Seminary programmes.

CONTACT

UBS Reception:                                  +91 20 2421 1747 / 2421 1203

Librarian – Mr. Sungjemmeren K. Imchen Ext. # 346

E- mail: library@ubs.ac.in

The UBS Library contains more than 69,000+ volumes containing all aspects of theological curricula. Approximately 1,000 new volumes are added annually. In harmony with the Seminary's emphasis, biblical studies and mission are designated areas of importance and specialization in selecting materials for the collection. The Library is particularly interested in securing documents on Christian Missions and Denominations in India.

The resources are placed in three major collections: General, Reference and Special Collections.

LOCATION

REFERENCE COLLECTION - Ground Floor

The reference collection consists mainly of materials published for consultation rather than continuous reading. These are the dictionaries, encyclopedias, commentaries, bibliographies, indexes, directories, yearbooks, and other books of this type to which people refer for specific information.

CURRENT PERIODICALS - Ground floor

Periodicals (journal, publication, magazine, review, digest, newsletter, serial, annual, quarterly, monthly, bimonthly, fortnightly, weekly, biweekly) are kept on display on the ground floor near the circulation desk. The library subscribes to about 100+ periodicals.

ARCHIVES – First Floor

The air-conditioned Archives is the official repository for all records, papers, documents and other materials of historical value generated by or related to the Seminary & individuals, past & present, affiliated with it. The holdings span the entire history of the Seminary and represent virtually every aspect of Seminary life including extensive photographic archives and audio-visual archives. The archives collect and organize both primary and secondary source materials for purposes of reference, research and general interest.

The Archive holds 4,000+ titles of an outstanding collection of history of mission work in India and Indian Christian theology & theologians. Which includes rare manuscripts and documents of Pandita Ramabai (Indian Christian social reformer), Rev. Narayan Waman Tilak (Marathi poet and famous convert to Christianity) and others.

GENERAL COLLECTION - Second and Third Floor

The General Collection books and documents placed in the third and fourth floor stack area. All resources found in the general collection can be issued.

BOUND PERIODICALS – First Floor

Bound Periodicals are yearly bounded issues of a journal or magazine which are placed at the third floor.

Distance Learning Department Books – Ground Floor

These are reference books for the DL department students and are placed in the ground floor.

Resource and Research Centre (R&R) – Ground Floor

Personal Study Carrels are assigned to DTh, MTh and other researchers.

Reading Area – Ground and First Floor

Catalogue - OPAC - Online Public Access Catalogue link :   http://ubs-koha.informindia.co.in

Catalogue access in library : Two computers are kept at ground floor.

News Papers are kept in front of the circulation desk.

Devotionals are kept near the circulation desk.

ONLINE RESOURCES

The library has subscribed to three major online resources.

• ATLA Database

The database has below major resources. The ATLA can be access via intranet – it’s an IP base service. You can create your login and can use it via internet for 90 days.  Intranet link : http://search.ebscohost.com/

• ATLA Religion Database with ATLASerials
• Library, Information Science & Technology Abstracts
• GreenFILE

ATLA Religion Database with ATLASerials (ATLAS) combines the premier index to journal articles, book reviews, and collections of essays in all fields of religion with ATLA's online collection of major religion and theology journals. The ATLA Religion Database includes more than 620,000 article citations from more than 1,746 journals (575 currently indexed), more than 250,000 essay citations from over 18,000 multi-author works, more than 570,000 book review citations, and a growing number of multimedia citations. In ATLASerials, full text is provided for more than 380,000 electronic articles and book reviews. This database is produced by the American Theological Library Association.  

• SAGE

UBS Library subscribes eight (8) SAGE journals, along with hard copy; it can be access via intranet – it’s an IP base service. Online full text access for below journals are available from 1999 to till date. Link http://online.sagepub.com/search

1. International Journal of Christianity & Education
2. Journal for The Study Of The New Testament
3. Journal for The Study Of The Old Testament
4. Journal of Pastoral Care & Counseling
5. Missiology: An International Review
6. Studies in Christian Ethics
7. Theology
8. Studies in Religion/Sciences Religieuses  

• JSTOR : Religion and Theology Collection

The JSTOR Religion & Theology Collection covers the history and philosophy of religious thought spanning traditions, periods, and critical approaches. Link: http://www.jstor.org/

POLICIES AND FACILITIES

Registered students, faculty and staff can use the library resources & services. UBS Distance Learning students can produce letters from the Distance Learning coordinator for regular use of the library.

UBS alumni can use library by paying Rs. 300/month or Rs. 3,500/annum, local pastors and theological researchers has to pay Rs. 500/month to use library. These fees are for in-house use of library resources only. A formal request letter with approval from UBS principal is required for the same.

Other researchers can use library by paying Rs. 1,000/month. These fees are for in-house use of library resources. A formal request letter with from respective institute’s principal or HOD is required for the same.

Visitors can avail internet and access to online resources by paying Rs. 300/month.

GENERAL INSTRUCTIONS

• Strict silence and discipline are to be maintained in the Library.
• Talking or group discussion is not permitted.
• Users should maintain an atmosphere of dignity, peace and quiet within.
• Use the library books and furniture very carefully. Keep the furniture / chair on its place after use.
• Switch off the light/fan / AC while leaving your respective places.
• Proper care of books should be closely observed since rough usage will shorten their life span.
• Eatables and sodas are not allowed in the library.
• Please do not replace any books/journals. Leave them on the reading table after use. The library staff will shelve it for you.
• Reference books / periodicals /current newspapers cannot be checked out and are to be referred to only in their respective designated areas.
• All members are required to deposit their personal belongings outside the library at their own risk. Briefcases and bags are not allowed inside the library. Users can carry laptops/tabs.
• All students except library employees are strictly forbidden to go behind the library counter.
• Items taken out of the library, are subject to inspection by the library staff. This is a routine procedure and your co-operation is solicited.
• Lost and found inquiries should be made at the circulation counter.
• The closing buzzer signals the closing routine for chapel, other special events, and at the end of the day. It will be heard two times in succession at 15 minutes and 5 minutes before the closing time
• Books requiring the circulation attendant's assistance must be checked out at least 15 minutes before closing.
• Lost library materials should be reported to the Librarian immediately. If the lost item is not found within a reasonable period of time, the borrower is expected to pay for replacement copy plus Rs.100/- as processing charges. If a book in a series is lost, and if it alone cannot be obtained, the whole series should be replaced.
• Fines: A fine of Rs. 5/day will be charged on the late return of General books. Fine for Temporary reference books Rs. 10/hour. Users can pay fine at circulation desk at the time of returning the books. User can not issue or reissue books till the fine is paid.
• Photo-copy of library books is not encouraged. This is to avoid physical damage to the books. Users can take photos using their personal gadgets with proper care. A soft copy of some essential portions of a few reference books is available, kindly approach the librarian. Photo-copy can be done with special permission of the librarian.
• When leaving the library, be sure all library materials have been properly checked out. No book or periodical may be taken out of the library under any circumstances unless it is signed out according to rules. Any item taken from the library without proper checkout is considered as stealing.
• All cases of disregard of these rules will be reported to the Principal for appropriate action.
• Contact library staff if you experience any difficulty in locating any resources.
• Difficulties if any should be discussed with the librarian.

Book handling

• Remove books from the shelf with care, one at a time. Place fingertips on the text block and tip the book out rather than tugging at the spine, which can be easily torn or broken.
• Use paper flags/bookmarks to mark pages while using. Sticky notes leave adhesive residue that attracts dirt, and paper clips crimp and tear. Even plain paper inserts can be damaging if there are too many of them.
• Please do not write or make any mark of any kind on the library materials either by ink or pencil.
• Defects found in the books for reading or borrowing should be brought immediately to the notice of the staff on duty at the time of issuing.
• Handle microfilm, photographs, disks, and tapes by their edges and wear cotton gloves whenever feasible. Keep microfilm readers, tape decks, VCRs, and other reading and playback equipment clean and in good operating order.

Check-in and check-out

General Books: Bring the selected books at the circulation desk, fill details in the yellow book card, submit to the staff at counter. Issuing books on other card holder’s accounts is not permitted. Temporary Reference / Essential books suggested by faculty : can be issued by signing the register near circulation counter. Books requiring the circulation must be checked out at least 15 minutes before counter closing.

Temporary Reference books : These books are selected by faculty for a subject. They are placed at the circulation desk. A file is kept containing the title & table of content of each book. User can request the circulation staff for access. These books can be used on hourly bases. Only one book can be checked out at one time. Check out TR books 30 minutes prior to counter closing time for overnight and weekend.

 Non-Print Materials & Rare Books : These resources can be used with the special permission of the librarian. Please use these resources with utmost care and precision as they need special care and handling. They are fragile, old, rare, and out-of-print.

Distance Learning Students are not allowed to check out any library books.

CIRCULATION POLICY

• Placing Holds

Students may place a "hold" on a general book, which is already checked out. Users can keep the resource on hold using OPAC.

• Renewals

A book can be renewed once unless someone has placed a "hold" on it. To renew a book use OPAC.

• Interlibrary Loan

Library members can access other libraries in Pune such as Jnana Deepa Vidyapeeth (JDVP), Ishvani Kendra, Pune University, and Spicer College. A letter of recommendation from the Librarian is required for visiting any of these libraries.

CLASSIFICATIONS SCHEME

The Dewey Decimal Classification (DDC) scheme is used in UBS Library to bring materials about a subject together. Dewey system is a combination of numbers and letters with decimal principles. Dewey divided all knowledge into nine classes which he numbered 000 to 900. Materials that are too general to place in a specific group (encyclopedia, dictionary, newspapers, magazines, etc.) he placed in a tenth class, which he named as 000 class. So there are nine subject classes and one general class. Thus he divided the entire knowledge into ten main classes as follows:

000 -099          General works

100 -199          Philosophy and related disciplines

200 -299          Religion

300 -399          Social Sciences

400 -499          Language

500 -599          Pure sciences

600- 699          Technology (Applied sciences)

700 -799          Arts

800 -899          Literature

900 -999          Geography and history

The Dewey decimal system is a number system to classify books into the above ten major categories. These major divisions are then subdivided by ten. For example, 200 designate Religion. So it is subdivided as:

210                  Natural Religion

220                  Bible

230                  Christian theology

240                  Moral and devotional theology

250                  Pastoral theology

260                  Social and ecclesiastical theology

270                  Church history

280                  Christian denominations and sects

290                  Other religions

CHECKING OUT MATERIALS

The Library card you receive at the time of registration must be presented at the circulation desk.

All library materials are arranged on the shelves in strictly numerical and decimal order regardless of the number of digits in the classification number. For example, the number for New Testament is 225. Therefore, books in this numerical section are arranged like the following example:

Books with the "R" on the top of the call number are Reference books. Books with "PR" on the top of the call number are bound volumes of periodicals. Other symbols used on the top of the call number are:

Audio-visual / Non-print materials

• Cassette                       Audio Cassette tapes
• CD                              Compact Disc
• DVD                           Digital Versatile Disc
• Filmstrip                      Filmstrips
• Journal                         Periodical Articles
• MF                              Microfiche
• Motion Picture            16 mm films
• Phonotapc                   Reel to reel audiotapes
• PR                               Bound Periodicals
• R                                 Reference books
• RBC                            Rare Books
• Thesis                          Theses
• Video                          Videotapes